Opportunities through the CW CESU

RSOI: Investigation of alternative plants as a replacement of current airfield vegetation

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Opportunity Type: Requests for Statements of Interest (RSOIs)
Submission Deadline: February 20, 2024

REQUEST FOR STATEMENTS OF INTEREST

Project Title: Investigation of Alternative Plants as a Replacement of Current Airfield Vegetation Regimes (Phase One)

Responses to this Request for Statements of Interest (RSOI) will be used to identify a potential Cooperator for a project that seeks to identify airfield cover plants that are not attractive to birds and other wildlife in the southeast region of the United States (US). The project is funded by the Navy Environmental Sustainability Development to Integration program. The authority for this Cooperative Agreement is 16 U.S.C. §670c-1 (Sikes Act). Installation Bird/Animal Aircraft Strike Hazard (BASH) Instructions are a requirement of CNIC Instruction 3750.1B and associated mitigations are required for consistency and compliance with installation Integrated Natural Resource Management Plans (INRMP; OPNAVINST 5090.1E) and applicable natural resources laws and regulations.

Substantial involvement is expected between the Navy and the Cooperator when carrying out the activities specified in the scope of work and may include activities such as the Navy’s involvement in the development of survey methodology, data gathering and analysis; review of work plans, reports and all deliverables; and, providing staff time to oversee and participate in the selection of candidate plants for further testing.

This study contributes to the objectives of the Cooperative Ecosystem Studies Unit (CESU) network by providing usable knowledge to support informed decision making; creating and maintaining effective partnerships among the federal agencies and universities to share resources and expertise; encouraging professional development of current and future federal scientists, resource managers, and environmental leaders; and, managing federal resources effectively. In addition, this work is consistent with the Chesapeake Watershed CESU mission to provide collaborative research, technical assistance, and education that support integrated ecosystem management.

Background: The purpose of this project is to identify an improved vegetation management regime for southeast US Department of Defense (DoD) airfields. Bird strikes to aircraft on DoD airfields continue to be a major concern in terms of both cost of damage to aircraft and loss of life. Through early 2022, Navy data shows 6,871 bird/animal strikes with an associated cost of over 364 million dollars. As long as airfields are maintained as vegetated spaces that provide habitat for a variety of other species (e.g., small mammals, insects), birds will be attracted to these areas. There is no proven way to prevent all bird activity in and around airfields.

Consequently, mission impacts from bird strike are a daily occurrence and are ongoing. While all types of birds pose some level of BASH risk, data indicates that the greatest hazard is from large and medium-bodied species. Therefore, many BASH managers consider small bodied, non- flocking species as the accepted risk and preferred bird species in the airfield environment. Since some level of bird activity is unavoidable, how to manage vegetation habitats to dissuade use by large and medium-bodied species is the primary goal of the installation BASH Program.

Vegetation management on airfields is a critical component of manipulating habitat, and therefore, a tool to reduce the presence of high-risk BASH species. The current paradigm for vegetation management on military and civil airfields is to maintain grass-like vegetation in areas around the runway and the taxiways. This vegetation typically begins as monotypic turf grass plantings that deteriorate over time to a mixture of grasses and other herbaceous vegetation. Typically, this vegetation is maintained by mowing to a height of between 7-14 inches.

The current vegetation management regime has created several unintended challenges for managing BASH risk including:

  • The mix of grasses and herbaceous cover produces food that is consumed by a variety of invertebrates, small mammals, and birds. Many of the birds that are attracted to these food items (seeds, fruits, and invertebrates) include BASH hazardous species such as pigeons, doves, starlings, egrets, larks, and others.
  • Food availability supports populations of small mammals, reptiles, amphibians, and invertebrates that are prey for additional BASH hazardous species like raptors, falcons, kites, and other species.
  • Frequent mowing to maintain grass height results in injures and mortality of wildlife that are accidentally struck by the mower blades. The injured and dead wildlife are another attractant to other BASH hazardous species including vultures, caracaras and others.
  • Lastly, airfield mowing has a high annual cost and is a source of greenhouse gas emissions. This negatively affects US Navy and DoD budgets and greenhouse gas reduction targets, respectively

This project is an investigation into potential alternative airfield plantings that break from the paradigm of planting grasses. As described above, these grasses become infested with other herbaceous plants that either directly or indirectly attract BASH hazardous species. Additionally, these grass-like vegetated airfields have a high cost to maintain. This project will identify candidate plant species that meet criteria as an elimination-process to develop the initial test group that meet the acceptance criteria. This initial group will then be tested in a controlled environment looking at additional criteria. These criteria will be designed to find a plant that could replace grasses and increase flight safety and decrease maintenance costs. If successful plant candidates are identified, then outdoor test locations will be identified for additional field trials. If one or more plant species are identified from this testing, then future funds will be requested for a full airfield planting implementation.

Purpose: The purpose of this cooperative agreement is to complete Phase One of a multiphase study which seeks to identify vegetation cover that can be established at southeast US airfields that is not attractive to birds and other wildlife. In addition to safety improvements, expected decreases in maintenance mowing will reduce carbon dioxide emissions, ultimately contributing to the Department of Defense (DoD) goal to offset greenhouse gasses that cause climate change as required in Executive Order14008 Tackling the Climate Crisis at Home and Abroad.

Anticipated Phases for this project are as follows:

Phase One Project: Controlled Testing (Current Scope of Work)

  • Identify plant candidates that meet certain testing criteria.
  • Establish test plots in a controlled environment such as a greenhouse.
  • Eliminate plants that fail to meet the testing criteria.

Phase Two Project: Field Testing (Unfunded: Potential Future Modification to Scope of Work or New Award)

  • Establish outdoor test locations for plants that met testing criteria in the controlled environment.
  • Monitor and test the outdoor testing locations for a specified period.
  • Select a plant or plants that are successful in the outdoor test locations.
  • Develop report and presentations.

Phase Three Project: Implementation Phase (Unfunded: Potential Future Modification to Scope of Work or New Award)

  • Identify a location in which to remove current vegetation and plant the new alternative airfield plant.
  • Monitor in a live situation on an active airfield.
  • Plant alternative airfield plant in all Region SE locations replacing the current vegetation.

This RSOI only includes the effort and costs involved to complete Phase One.

Description of Anticipated Work:

TASK 1 – Identify Alternative Plant Candidates:

The Cooperator will conduct a search of relevant literature to identify plants that may meet the criteria outlined below for initial controlled testing. There are two criteria levels, Primary and Secondary. To be included in Task 2, a plant must meet all the Primary Criteria. Plants can be included that do not meet the Secondary Criteria. The Cooperator will attempt to narrow selection to no more than ten plant species.

The project will focus on plants that would be successful in US Department of Agriculture (USDA) Plant Hardiness Zones 8 and 9 in Navy Southeast Region especially focusing on Florida, Mississippi, Alabama, Georgia, Louisiana, and South Carolina. The USDA defines the average annual extreme minimum temperatures for Zone 8 as 10 °F (−12.2 °C) to 20 °F (−6.7 °C) and Zone 9 as 20 °F (−6.7 °C) to 30 °F (−1.1 °C).

Primary Criteria

  • Will grow in USDA Plant Hardiness Zones 8 and 9.
  • Will not exceed 24 inches at maximum height to meet airfield emergency access requirements.
  • Will achieve full cover (>85% aerial cover) and will crowd out most other vegetation.
  • Will not produce vegetation, fruit, or seeds that are considered a wildlife food attractant.
  • Is perennial, will maintain vegetative coverage year-round, and will not go into winter dormancy.
  • Spreads by vegetative means or asexually.
  • Will survive (will not cause mortality) temperatures that reach a low of 10°F to avoid complete failure of airfield vegetation.
  • Requires little or no maintenance.

Secondary Criteria

  • Will not exceed 14-inches in height.
  • Does not have flowers that attract large numbers of insects.
  • Is a native species.
  • Is a greater carbon sink than grass.
  • Absorbs more heat than grasses.
  • Does not shed large portions of vegetation producing Foreign Object Debris (FOD).

TASK 2 – Establish and Test Greenhouse Plots:

The Cooperator will develop a Work Plan to test the Primary and Secondary criteria for Navy review and approval. The Work Plan will outline the methods and metrics that will be used to test the Primary and Secondary criteria for plants grown in a controlled location such as a greenhouse or growth chamber. Temperature, humidity, light, and moisture will be controlled to best approximate USDA Plant Hardiness Zones 8 and 9. The Cooperator will monitor the plants for one year in accordance with the Work Plan to provide information on the following:

  • Growth form, method of spread, and height at maturity.
  • Percent of coverage during all 4 seasons under simulated climate conditions.
  • General health throughout growth year, looking at ability of plant once established to survive long-term with little or no maintenance.
  • Rate and amount (%) of aerial cover.
  • Collect seeds, foliage, and fruits (if applicable) and assess whether they are a wildlife attractant for small mammals and birds.
    1. Will captive small mammals such as mice, rats, and/or voles feed on fruits and seeds preferring over other available food?
    2. Will captive seed eating birds such Rock Pigeons (Columba livia) and/or House Sparrow (Passer domesticus) feed on fruits and seeds preferring over other available food?
  • Longevity of the plant and its ability to regenerate replacement plants past one life Will the plant need to be replaced after a X-number of years?
  • Cold tolerance of plant

Analyze monitoring and testing data to determine if any plant species that met the Primary Criteria. Narrow the selection down to the best candidates using Secondary Criteria if necessary. Select no more than four species for field-testing in Phase Two.

TASK 3 – Final Report and Meetings:

A Draft and Final Report shall be generated that provides details on results of all work, including implementation of the study design, results, discussion, and recommendations. A cost of implementation at a selected airfield will be included. The Draft Report will be sent to the Project Manager for review. Once edits and comments are received on the Draft Report from The Project Manager, the Cooperator will incorporate as needed and deliver a Final Report to the Project Manager within 90 days of receiving the draft comments.

The Cooperator shall attend (in person or virtually) a kick-off meeting to be held at Cooperator within two (2) weeks following project award. The intent of the meeting will be to verify the schedule and introduce key personnel. The Cooperator shall also participate in conference calls, up to one-hour call a month for the length of the period of performance. The intent of these calls will be to define and clarify the specific requirements associated with this project. The Cooperator shall prepare meeting minutes for all meetings, including conference calls. The Cooperator shall submit written meeting minutes, via email, to all meeting participants within seven (7) days of the meeting.

Deliverables:

Monthly Reports. The Cooperator shall prepare and submit (via email) monthly progress reports to both the NAVFAC BASH/NR PM. Monthly progress reports shall address: (1) tasks completed during the reporting period, (2) any problems encountered during the reporting period, and (3) tasks to be completed in the next reporting period. In addition, the monthly progress report shall include the percentage of work completed to date, contract number, report date and period, project name, and client name.

Safety Plan. The Cooperator shall develop a Safety Plan to identify potential hazards associated with the scope of work and define safe work practices to eliminate or control exposure to those hazards. The Safety Plan will identify the appropriate lines of authority and site-specific responsibilities. It must include a list of emergency contacts and must outline procedures to obtain medical help and to make required notifications. If herbicides are proposed for use on Navy property, the Cooperator must obtain Navy approval prior to use. Herbicide applicators must be licensed and must follow all label instructions and safety data sheet information.

Work Plan. The Cooperator shall develop a Work Plan to test the Primary and Secondary criteria. The Work Plan will outline the experimental design, methods and metrics that will be used to test the Primary and Secondary criteria for plants grown in a controlled location such as a greenhouse or growth chamber. Temperature, humidity, light, and moisture will be controlled to best approximate USDA Plant Hardiness Zones 8 and 9. The Work Plan will also include a brief summary of the literature search that led to the selection of test species. Pursuant to Navy approval, the Work Plan will provide the basis of operations for the one-year testing required in Task 2.

Draft Report. The Cooperator shall prepare and submit one (1) electronic Draft Report (via email in PDF and WORD) to NAVFAC BASH/NR PM once Task 2 is completed. This report should contain typical report sections to include execute introduction, methodologies, results, discussion, and recommendations. The draft should contain preliminary results from Task 1 and 2. The NAVFAC BASH/NR PM shall provide (if there are any) the Cooperator their respective comments, suggestions, or edits within thirty (30) days from the date of submittal of the Draft Report. The Cooperator shall incorporate all comments, suggestions, or edits provided (if there are any) by NAVFAC BASH/NR PM into the Final Report unless NAVFAC BASH/NR PM is consulted and approves of non-incorporation of comment, suggestion, or edit.

Final Report. One (1) electronic copy (via email in PDF and WORD) of the Final Report shall be concurrently submitted to NAVFAC BASH/NR PM within ninety (60) days upon receipt of comments from NAVFAC BASH/NR PM on the Draft Report. An electronic copy of the Final Report (text, tables, figures, and color photos) shall be submitted in Microsoft Word and PDF. All electronic source files for tables and figures shall be labeled and submitted electronically.

Literature. The Cooperator may prepare literature publications in cooperation and partnership with the NAVFAC BASH/NR PM. This partnership will include review and edits of the publication and final approval for submittal. This publication shall follow scientific literature standards.

All documents, maps, and illustrations must be of high quality and easily reproducible on standard or color copiers. Pages intentionally left blank shall be labeled as such.

All deliverable documents and maps, charts, etc. will also be delivered in electronic format, PDF, Microsoft Office Word and in jpeg formats. Files must be delivered in electronic formats that can be altered or updated by the Government.

All databases containing raw data and all associated electronic data summary and analytical files shall be formatted in Excel, Word, or any compatible Microsoft database software and submitted to the NAVFAC BASH/NR PM electronically. Microsoft ACCESS files shall include all queries, reports, tables etc. All geospatial data developed as a part of this project shall be compatible with the Regional NAVFAC geodatabase, specifically the datum, coordinate system and projection, and adhere to the Navy’s current version of the approved GIS Data Model.

Role of Government Personnel (Government)

  1. Substantial Government involvement in all tasks is expected. Government personnel will
    • assist in determining study design including quantitative / qualitative methods to be used to test Primary and Secondary Criteria and assist in the study processes at the greenhouses;
    • visit greenhouse facilities to observe and assist in plant care and data collection;
    • give substantive input on final plant selection to be included in Phase One;
    • coordinate preliminary results of Phase One with other Navy stakeholders and make final decisions on which plants can be considered for future phases; and,
    • provide substantive input on deliverables to ensure they are sufficient to support future work in other phases.
  2. The Government will participate in the planning and implementation of each task described in the scope of work and will prioritize tasks based on mission requirements.
  3. The Government will furnish materials including electronic copies of technical reports and other documents that provide information about Navy airfields in the southeast US, as requested by the Cooperator.
  4. The Government will coordinate access to any Navy base with an airfield as necessary for the purposes of this project. Base access for Phase One is not anticipated.

Role of the Cooperator

  1. To furnish all materials, equipment, supplies, labor and services necessary to conduct the aforementioned technical assistance and tasks.
  2. To equip their personnel with gear necessary to complete the tasks including, but not limited to, digital camera, sampling equipment, personal computers with necessary software / internet access, scientific literature databases and inter-library loans, and personal protective equipment.
  3. To comply with all Occupational Safety and Health Administration (OSHA) requirements. To conduct all activities safely in accordance with the approved safety plan. The Cooperator is liable for the safety of its personnel and representatives conducting work under this agreement.
  4. To employ appropriate Quality Assurance/Quality Control standards to ensure that data is correct, accurate and complete.
  5. To obtain all applicable permits and licensing in accordance with local, state, and federal laws and regulations necessary to perform the required study.

Coordination:

The Cooperator shall coordinate directly with the NAVFAC BASH/NR PM on this project for all technical issues and direction. The Cooperator shall assign a project manager for this project and shall advise the NAVFAC BASH/NR PM if a change of project manager is necessary during the execution of this contract.

Period of Performance:

The period of performance is anticipated to be 30 September 2025.

Points of Contact:

NAVFAC Contracting Officer Representative/Project Manager (NAVFAC BASH)

Mr. Paul Block
Senior Natural Resources Specialist (Code EV52)
CNIC/NAVFAC BASH Program Natural Resources Lead Biologist
6506 Hampton Blvd.
Norfolk, VA 23508
Cell: 757-327-9330
paul.a.block6.civ@us.navy.mil

NAVFAC Natural Resources Alternative PM (NR PM)
Mr. Jeffrey DeBerry
Natural Resources Specialist (Code EV52)
6506 Hampton Blvd.
Norfolk, VA 23508
Cell: 757-746-4085
jeffrey.w.deberry.civ@us.navy.mil

Materials Requested for Statement of Interest/Qualifications:

Please provide the following via e-mail attachment to paul.a.block6.civ@us.navy.mil (Maximum length: 7 pages, single-spaced 12 pt. font)

  1. Name, CESU affiliation, and contact information.
  2. Statement of credentials/qualifications of key personnel.
  3. Project proposal to include timelines, roles and responsibilities of personnel, specific tasks to be conducted, and deliverables. Please be as specific as possible.
  4. Cost estimate of the proposed work to include labor, materials and (Note: labor shall include labor category, hourly labor rate and number of hours; materials shall include an itemized breakdown of material, quantity and unit cost and travel shall include number of persons traveling, estimated airfare or privately owned vehicle mileage, estimated rental car and estimated lodging; Pursuant to the CESU Network Federal Agency Memorandum of Understanding (30 August, 2013), application of the CESU Network system-wide indirect cost rate of 17.5% is expected.)
  5. Narrative of safety practices/procedures.

Review of Statements Received: Proposals will be evaluated based on the four factors listed below and cost to include the credentials of key personnel, scientific approach, reasonableness of the cost and safety plan. Evaluation factors are co-equal to each other.

Factor 1 – Credentials of Key Personnel – The Cooperator shall provide technical and scientific expertise capable of completing the study requested in this RSOI. Specific requirements for key positions are listed below.

Project Manager. This individual must have:

  • a doctorate (PhD) degree in Biology, Ecology, Environmental Science or related science disciplines; and
  • demonstrated knowledge of plant ecology and use of plant traits databases; and
  • a minimum of 10 years’ experience in a responsible position providing oversight of, support to, or directly involved in, plant / vegetation ecology research.

Technical Staff. Technical Staff must have:

  • a minimum of a Bachelor’s degree in Biology, Ecology, Environmental Science or related science disciplines; and
  • a minimum of one year experience in a responsible position providing oversight of support to or directly involved in plant / vegetation ecology research; and

The Cooperator shall include a brief Statement of Qualifications for the Project Manager and applicable Technical Staff that includes:

  • Biographical Sketch,
  • Relevant past projects and clients with brief descriptions of these projects,
  • Staff, faculty or students available to work on this project and their areas of expertise,
  • Any brief description of capabilities to successfully complete the project you may wish to add (e.g., equipment, laboratory facilities, field facilities, etc.).

Factor 2 – Scientific Approach – The Cooperator shall develop a proposal addressing the proposed study methodologies. The Cooperator shall discuss their proposed approach and techniques to accomplish the objectives including use of trait-based selection algorithm designed to search plant databases. The Cooperator’s proposals will be evaluated by a team of technical and contracting personnel from NAVFAC Atlantic.

Factor 3 – Reasonableness of Cost –The Cooperator’s proposals shall be analyzed to determine whether they are balanced with respect to prices or separately priced items, and for fair and reasonable pricing. Evaluations will include an analysis to determine the Cooperator’s comprehension of the requirements of the solicitation as well as to assess the validity of the Cooperator’s approach.

Factor 4 – Technical Approach to Safety – The Cooperator shall provide a narrative describing how safety practices/procedures will be implemented to complete the proposed work. Proposals shall be analyzed to determine how the Cooperator will implement safety practices/procedures and determine the degree to which innovations are being proposed that may enhance safety on this procurement. The Government is seeking to determine that the Cooperator has demonstrated a commitment to safety and that the Cooperator plans to properly manage and implement safety procedures for itself.

Please send responses or direct questions to:

Nicole Smith
Contract Specialist
Naval Facilities Engineering Command Atlantic
6506 Hampton Blvd. Bldg. A
Norfolk, Virginia 23508
Phone: 757-322-4649
Email: nicole.smith100.civ@us.navy.mil

Timeline for Review of Statements of Interest: This Request for Statements of Interest will remain open for a period of 10 business days after posting on the CESU website. Statement of Interests will be due on 20 February 2024 by 5pm EDT.

Documents: 
RSOI in PDF Format
Statement of Work (SOW) in PDF Format